Location: Oldbury
Salary: £8.91 per hour
Reference: AdminOldbury
gap personnel group is committed to the selection, recruitment and development of the best people, basing judgments solely on suitability for the job. By applying for the above position and providing your personal data to us you understand that your data will be processed in line with our Privacy Policy. Whilst we endeavour to respond to all applications individually, due to high volumes, this is not always possible. Thank you for your interest in this role and we look forward to working with you in the future.

Gap Personnel, operating as an employment business, are currently looking to recruit an Administrator for a client based in Oldbury.


Role: Administration and Despatch support.

Working hours: Monday to Friday 08:00 – 16:30, some flexibility may be required

Rate: £8.91 p/h

Base: Oldbury


Key duties


  • Liaise when required with Customers, Company Management and production personnel
  • Receive and check supplier delivery notes and any certificates
  • Receive customer order details from appropriate sources
    1. Customer - Phone or email
    2. Sales Office – Customer Orders or Quotations
    3. Works Management – Verbal and written instructions
  • Check job details and compile appropriate information.
  • Create Job Sets – case cutting lists, fabrication sheets and advice notes for on-site work.
  • Distribute job Sets for case making, fabrication and packing departments
  • Monitor production schedules reporting any issues as appropriate
  • Deal with customer or internal queries and areas of concern in a timely and courteous manner
  • Raise and distribute shipping documents, labels and marking
  • Collect and collate completed paperwork for costing department
  • Plan and control necessary photography when requested by the customer
  • Maintain timely and accurate data files
  • Complete and maintain records in line with the company Quality Procedures
  • Maintain up to date records and update planner with new tasks
  • Filing and maintaining company records

Person Spec

Qualifications/Training held

  • Formal Admin Training
  • Reading and interpreting data/Instructions
  • Accurate, Analytical, Thorough
  • Communicative
  • Conflict resolver, Team Player
  • Attention to details
  • Problem solver, planner
  • Flexible attitude, Customer focussed
  • Safety aware
  • Literacy, numerical

Experience/Knowledge/Understanding held

  • General Administration
  • Customer liaison
  • Data entry
  • Microsoft Office

If this role is of  your interest, please click Apply or send your CV to