Administrator

Location: Blackburn
Salary: 0 - 0
Contact Name: Victoria Heap
Expiry Date: 2021-09-04

Gap Personnel Group, operating as an employment business, are currently looking to recruit a Administrator for one our well-established client based in Blackburn.

Factory Location: Blackburn

Salary and shifts: 

  • Monday – Thursday (8am – 4pm)    1 hour lunch (Unpaid)
  • Friday (8am – 3pm)    ½ hour lunch (Unpaid)
Betwen £9.50 to £9.70 per hour

Main Duties and Responsibilities:

  • To receive and administer customer / supplier enquiries
  • To create purchase orders on the system to record the collection or delivery of materials and purchase/deliveries of goods or services
  • To create sales orders on the system to record the sale of goods or services organised at depot level i.e. excluding sales organised by CFM
  • To oversee, administer and reconcile haulier purchase orders and invoices
  • To progress and release open orders for collection/delivery of material on the system
  • To administer variances (material grades, prices, self-weigh terminal, manual tickets, material breakdowns, out of hours transactions etc)
  • To enter and administer any charges on the system
  • To generate and distribute sales / purchase reports for local checking
  • To generate / collate and distribute customer / supplier regular and ad hoc reporting to include the sourcing and distribution of copy tickets as requested
  • To ensure all phone calls are handled in a professional and courteous manner
  • To ensure all local filing is accurately completed
  • To assist with Depot month end reporting
  • To liaise with other depots / commercial teams / finance department / others  to share knowledge, resolve queries and ensure the accuracy of input and output
  • Monitor vendor weights and advise if low weights are received
  • Run daily reports to cross check all information has been entered correctly for intercompany sales/purchase/transfer
  • Ad Hoc duties as required, may include
  • To administer any pricing amendments to depot purchase and sales contracts
  • Generating Drivers Tour Sheets

The successful candidates must have;

 

  • Positive, proactive approach
  • Excellent verbal and written communication skills
  • Attention to detail
  • Willingness to challenge processes and offer new ideas
  • Previous customer service, helpdesk, general admin experience beneficial
  • Demonstrate good working knowledge of Excel and other Microsoft packages
  • Experience with Microsoft Navision and SAP beneficial but not essential
  • Knowledge of transport and weighbridge systems an advantage
  • Willingness to promote a positive health and safety culture and awareness of Site Rules with visitors and colleagues

Gap Personnel Group are committed to the selection, recruitment and development of the best people, basing judgments solely on suitability for the job.

gap personnel group is committed to the selection, recruitment and development of the best people, basing judgments solely on suitability for the job. By applying for the above position and providing your personal data to us you understand that your data will be processed in line with our Privacy Policy. Whilst we endeavour to respond to all applications individually, due to high volumes, this is not always possible. Thank you for your interest in this role and we look forward to working with you in the future.