Fleet Coordinator

Location: Chippenham
Job Type: Temporary
Reference: SWICOO
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Gap personnel acting as an employment agency are currently recruiting for our client based in Chippenham for a fleet co-ordinator on a temporary ongoing basis.


We have an immediate start available for the right candidate.


Working hours:

Monday-Friday, 0830-1700, 40 hours per week.


Pay rate:
£10.58 per hour, weekly pay.


The role:

  • Declare vehicles SORN at the client’s request, updating internal systems to track SORN vehicles
  • Manage incoming V5C documents, escalating any missing documents to relevant points of contact
  • Post documents via predetermined postal methods, recording tracking number and costs as required
  • Scan, tag (to vehicle records) and file documentation including V5C’s, plating certificates, fine documentation etc
  • Administration of fuel card processes for clients as per agreed parameters
  • Administration of fines processes for clients, including appeals where required, as per agreed parameters
  • Adding and removing vehicles from client MID accounts, auditing these as per agreed frequency
  • Administration of VE103B forms and associated documents to support foreign travel
  • Administration of parking permits
  • Adding and removing vehicles from client toll accounts, auditing these as per agreed frequency
  • Administration of cherished plate retention and assignment processes
  • Administration of replacement plating certificate processes
  • Manage the Fines & Taxation credit card transaction reconciliation, initiating write off requests as required
  • Manage travel for the business
  • Perform all other duties and special projects as assigned.

The ideal candidate:


  • Ability to multi task with consistency and accuracy
  • Can prioritise and re-plan in a methodical manner
  • Proactive and committed to finding a solution, with ability to use initiative and common sense
  • Able to assimilate, collate and record information, demonstrating a high degree of accuracy in performing routine document checks and data input
  • Can set objectives and plan how to achieve them
  • Comfortable working to targets and deadlines
  • Able to adapt communication style to accommodate customers, colleagues, suppliers and other contacts
  • Excellent questioning and listening skills with an ability to assimilate accurate information
  • Have strong organisational skills and be able to plan workload efficiently


This role will have in office training and then will be based remotely.


Interviews are available immediately.