Job Description – Logistics Coordinator
Newport Industries is a Global distributor of chemicals. Established 20 years ago, we have offices on 3 continents, and have enjoyed continual growth and success supplying hundreds of chemical products to a wide range of industries including glass, adhesives, feed and pharmaceuticals.
The Company has invested in a multi-million pound project to build a completely new shipping terminal and warehouse facility in Liverpool, which enables us to unload large vessels quickly and efficiently using our own team, and state of the art technology.
The Operations and Logistics team, based in our head office in Richmond, take responsibility for ensuring that the products which Newport Industries sell are shipped, packed and transported from our suppliers to the appropriate hubs and onto our customers by road, air and sea.
This role will operate from our sister company’s premises in Liverpool where the bulk of our chemicals are stored, repackaged and dispatched.
Working Location: BPT Terminal’s office in Liverpool
Salary Band: £26,000 - £30,000 per annum depending on experience,
5-10% bonus per annum based on KPIs,
pension scheme with up to 10% contribution matching,
25 days holiday per annum plus public holidays
Working Hours: 37.5 hours per week, Monday to Friday.
Purpose of Role
The role involves working in a diverse and fast working team, delivering a wide range of products to an
international customer base. The Logistics Coordinators process customer orders from start to end, receiving orders from the sales team, and then liaising both internally and externally with suppliers, docks, warehouses and hauliers to ensure that orders are fulfilled efficiently, as economically as possible to maximise profitability, and always meeting client demands on timing to final destination.
Each Logistics Coordinator focusses on their specialist area, but as a team everyone assists in reaching common targets and goals and there is a general requirement to cover colleagues in other specialist areas to help deal with seasonal fluctuations, and holiday cover.
Key responsibilities of this role are;
- Ensuring that orders are processed and entered accurately onto appropriate systems.
- Ensuring that sufficient inbound stock is made available and allocated to meet outgoing orders.
- Dealing with customs paperwork and reporting when necessary.
- Negotiation and procurement of goods and services.
- Organising appropriate shipping/transport to transport goods to the customer’s location.
- Raising invoices in the appropriate format, passing all necessary paperwork to the Finance team in an orderly manner.
- Keeping all paper and electronic records and filing up to date in “real time” at all times.
- Completing reports as required and liaising with the sales and Finance team
- Participating in physical stock checks from time to time, at locations across the UK.
- Liaising with suppliers, customers, ports, storage and transportation partners to ensure smooth operations at all times.
- Ensuring QA compliance in line with Company procedures and regulated standards.
- Using SAP and other ERP systems accurately and competently.
- Actively contributing to team meetings in terms of reporting and seeking ways to make improvements to working methods and efficiencies.
- Undertake any other duties and tasks which are reasonably required by management.
- Customer focussed commercial working experience.
- At least two years commercial experience of working in logistics or operations administration environments is essential.
- Must be a genuine team player with flexibility and a “can-do” attitude – someone who is happy to assist colleagues and “pitch-in” to get the job done.
- Strong commercial understanding and awareness.
- Must be confident in dealing with customer and supplier queries over the telephone.
- Must be able to work under pressure to ensure that deadlines are met.
- Must have good administration and organisational skills to manage workload and paperwork in an effective and controlled manner at all times.
- Clear and accurate spoken English skills.
- A high level of numeracy.
- High level of computer literacy, and solid experience of using ERP systems (preferably SAP), MS Word, Excel and Outlook.
gap personnel group are committed to the selection, recruitment and development of the best people, basing judgement solely on suitability for the job.