Weighbridge Admin

Location: Blackburn
Salary: 10.00
Contact Name: Michala James

We are currently recruiting for a weighbridge admin for our client in Blackburn. 

Overall Purpose of the Role:


To provide general administrative support to the Depot, duties to include operation and administration of the weighbridge, dealing with customer/supplier enquiries, data entry and liaison with other sites to resolve queries.

Main Duties and Responsibilities:


  1. To weigh vehicles in / out of the depot
  2. To receive and administer customer / supplier enquiries
  3. To create purchase orders on the system to record the collection or delivery of materials and purchase/deliveries of goods or services
  4. To create sales orders on the system to record the sale of goods or services organised at depot level 
  5. To record the receipt of goods / services via SAP
  6. To oversee, administer and reconcile haulier purchase orders and invoices
  7. To progress and release open orders for collection/delivery of material on the system
  8. To administer variances (material grades, prices, self-weigh terminal, manual tickets, material breakdowns, out of hours transactions etc)
  9. To co-ordinate and administer sales loads paperwork / annexes where required
  10. To co-ordinate and administer export photos where required
  11. To enter and administer any charges on the system
  12. To generate and distribute sales / purchase reports for local checking
  13. To generate / collate and distribute customer / supplier regular and ad hoc reporting to include the sourcing and distribution of copy tickets as requested
  14. To ensure all phone calls are handled in a professional and courteous manner
  15. To ensure all local filing is accurately completed
  16. To assist with Depot month end reporting
  17. To liaise with other depots / commercial teams / finance department / others  to share knowledge, resolve queries and ensure the accuracy of input and output
  18. To assist in checking of material purchases.
  19. Regularly update vendor/customer details in Navision
  20. Monitor vendor weights and advise if low weights are received
  21. Run daily reports to cross check all information has been entered correctly for intercompany sales/purchase/transfer
  22. Ad Hoc duties as required, may include
  • To administer any pricing amendments to depot purchase and sales contracts
  • Generating Drivers Tour Sheets




Personal Specification


  • Positive, proactive approach
  • Excellent verbal and written communication skills
  • Attention to detail
  • Willingness to challenge processes and offer new ideas
  • Previous customer service, helpdesk, general admin experience beneficial
  • Demonstrate good working knowledge of Excel and other Microsoft packages
  • Experience with Microsoft Navision and SAP beneficial but not essential
  • Knowledge of transport and weighbridge systems an advantage
  • Willingness to promote a positive health and safety culture and awareness of Site Rules with visitors and colleagues


Working Hours


  • Monday – Thursday (8am – 4pm)    1 hour lunch (Unpaid)
  • Friday (8am – 3pm)    ½ hour lunch (Unpaid)


If you are interested in this vacancy please email your cv. 

The gap personnel group are committed to the selection, recruitment and development of the best people, basing judgements solely on suitability for the job. Whilst we endeavour to respond to all applications individually, due to high volumes, this is not always possible. Thank you for your interest in this role and we look forward to working with you in the future.
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