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 Office Administrator

Job description
  • Temporary,
  • Warehouse and Logistics,
  • 02/04/2024
Job description

Job Title: Office Administrator

Location: Gloucester

Start time/finish time: Monday - Thursday 08:00am - 16:30pm / Friday 08:00am - 15:30pm

Pay Rate: £12.99 p/h

Main Responsibilities

Communicate effectively with clients via telephone, email, or face to face interaction.

Monitor and respond to all incoming email/web page enquiries in a timely manner.

Convert incoming enquiries into quotations using our Accounts package.

Following up quotations to convert into sales orders.

Raising Sales Orders.

Raising Purchase Orders.

Processing Sales invoices.

Processing export documentation.

Banking responsibilities; processing payments in cash or from customers via card machine.

Liaise with clients cross-selling and up sell based on their purchasing history.

Assisting dispatch team members, when possible, with high volume orders.

To actively participate in the team environment, always showing respect to all staff, and actively displaying good teamwork and attitude.

To carry out and undergo training from time to time to increase your ability and changes to legislation.

To continuously develop and improve

To perform any reasonable duty requested by management.

Knowledge, skills and experience required

A basic understanding of the different types, sizes, and applications of the hoses and related components we supply (we will provide this as part of the initial training).

Previous knowledge of Unleashed/Sage and raising of purchase orders.

Good knowledge of Microsoft Office applications (Excel & Word).

Previous administration and data inputting experience.

Good written & communication skills.

Proactive planning, to ensure an efficient office environment.

Previous experience of working with international clients would be useful.

Ability to process and track consignments using fast courier portals (DHL, UPS, DPD).

Familiar with processing documentation required for R.O.W. exports.

Ability to work as parts of a team with minimal supervision.

Full UK Driving License.

Ability to use basic measuring equipment (vernier calipers).

Ability to lift 20Kg.


Sales administration: min 3 years (required)

Accounts software: Unleashed, Xero, Sage 50 etc. min 1 year (required)

Previous experience working in the engineering, or the automotive trade sector would be useful but not essential.

Sound like the job for you? Click APPLY to upload your CV and one of our friendly team will be in contact. Don’t have a CV? Call the office on (phone number removed) and we will help you with your registration.

gap personnel is operating as an employment agency.

Job Types: Full-time, Temporary contract

Salary: £12.99 per hour



  • Free parking
  • On-site parking




  • Day shift


Work Location: In person

If this role is permanent, gap personnel is operating as the employment agency. If this job is a temporary role, gap personnel is operating as the employment personnel is committed to the selection, recruitment and development of the best people, basing judgements solely on suitability for the job

Whilst we endeavor to respond to all applications individually, due to high volumes, this is not always possible. Thank you for your interest in this role and we look forward to working with you in the future

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